A refined payroll workflow ensures accuracy, transparency, and compliance at every stage of the payroll cycle.
Workflow Sequence
Employee Data Setup → Salary Template Assignment → Attendance & Leave Integration → Payroll Calculation → Submit for Approval → Statutory Compliance Check → HR & Finance Approval → Payslip Generation → Bank Disbursement
Workflow Explanation
- Employee Data Setup
Employee profiles, statutory details, and salary assignments are completed. Correct data ensures seamless downstream payroll processes.
- Salary Template Assignment
The predefined salary template is applied to the employee, ensuring standardization and eliminating manual miscalculations.
- Attendance & Leave Integration
Attendance, overtime, leaves, and holiday data syncs with payroll to ensure accurate pay for present, absent, or extra working hours.
- Payroll Calculation
INDPayroll’s automated engine calculates all components—earnings, reimbursements, deductions, statutory contributions, and net pay.
- Submit for Approval (New)
Once payroll is computed, it is submitted for verification.
- HR reviews salary changes, attendance anomalies, and deductions.
- Finance reviews payout amounts, statutory liabilities, and bank disbursement totals.
- Any discrepancies trigger automated review cycles.
This step establishes a formal control mechanism, ensuring payroll accuracy before locking and finalizing.
- Statutory Compliance Check
The system automatically cross-verifies PF, ESI, PT, TDS calculations with current laws and employee eligibility.
- HR & Finance Approval
The payroll is dual-approved:
- HR: Verifies employee-level correctness
- Finance: Confirms financial accuracy and fund allocation
- Payslip Generation
Payslips are generated instantly and made available through:
- Employee Self-Service Portal (ESS)
- Secure email delivery (optional)
- Bank Disbursement
Final approved payroll is pushed to banking channels via:
- NEFT / RTGS / IMPS
- Bank API integrations (if enabled)
- Automated salary advice and disbursement files