INDPayroll provides a seamless, secure, and compliant mechanism for transferring employee salaries directly into their bank accounts. The system supports a wide range of Indian banking formats to streamline payroll processing.
Generating Bank Transfer Files
After payroll approval:
- Navigate to Payroll → Disbursement
- Select the payroll month
- Generate electronic bank transfer files in formats supported by major banks, including:
- NEFT Files
- RTGS Files
- IMPS / Bulk Transfer (Depending on bank capability)
- Custom Bank Templates (ICICI, HDFC, SBI, Axis, Kotak, etc.)
These files include:
- Employee bank account details
- IFSC codes
- Salary amounts
- Disbursement batch reference number
Uploading Files to Banking Portals
- Download the generated file from INDPayroll
- Upload it directly to the company’s corporate banking portal
- Approve and authorize salary transfers based on bank workflow
(Maker–Checker process supported)
Auto-Update of Disbursement Status
Once the transfer file is processed:
- Salary payment status updates automatically in INDPayroll
- Employees receive disbursement notifications (optional)
- Rejected or failed transactions are flagged for correction
Reconciliation & Validation
INDPayroll provides built-in reconciliation tools:
- Matches processed salaries with bank confirmation files
- Highlights mismatches such as incorrect account details or insufficient funds
- Maintains a dashboard summary for Finance teams
Best Practices for Salary Disbursement
- Reconcile the payroll summary with total bank transfer amounts before uploading files
- Maintain archived NEFT/RTGS files for audits and future reference
- Ensure all employee bank details are validated during onboarding
- Enable dual approval workflow to reduce salary disbursement errors
- Follow RBI guidelines for corporate fund transfers