After the payroll cycle is fully approved by HR and Finance, INDPayroll automatically generates payslips for all eligible employees. The system ensures accuracy, security, and compliance with Indian payroll standards.
Key Components Displayed on the Payslip
Each payslip includes a complete breakdown of the employee’s earnings and deductions:
- Employee Information: Name, employee code, department, designation, and joining date.
- Payroll Period: Start and end dates for the processed month.
- Earnings:
- Basic Pay
- House Rent Allowance (HRA)
- Dearness Allowance (DA) (If applicable)
- Conveyance & Special Allowances
- Overtime & Shift Allowances
- Performance Bonuses & Incentives
- Deductions:
- Provident Fund (Employee PF Contribution)
- Employee State Insurance (ESI)
- Professional Tax (PT)
- Tax Deducted at Source (TDS)
- Loan EMIs, salary advances, or penalties (if applicable)
- Net Pay: Final take-home salary after statutory and voluntary deductions.
- Employer Contributions (Informational): Employer PF, ESI, and any organization-sponsored benefits.
- Statutory Compliance Messages: PAN, UAN, ESI number, and declarations.
Accessing Payslips
Employees and administrators can access payslips through multiple channels:
Employee Self-Service (ESS) Portal
- Employees can securely log in and download their payslips anytime.
- Payslips are available in PDF format with a professional layout.
Email Notifications
- INDPayroll can automatically send payslips to employee email IDs post-processing.
- Password-protected PDF payslips can be enabled for enhanced security.
HR/Admin Dashboard
- HR teams can bulk download monthly payslips.
- Option available to regenerate or reissue payslips if corrections were made.
Historical Payslip Records
- Employees can view past payslips for previous months/years.
- Useful for bank loans, visa applications, reimbursements, and tax filing.
- HR can provide consolidated payslip archives on request.