Help Category: Statutory Compliance & Reports

INDPayroll simplifies tax filing with automated tools, error validation, and intelligent reminders.

1. Form 16 Generation

Form 16 is automatically generated based on payroll entries and TDS calculations.

• Part A: Imported from TRACES, can be merged with Part B.
• Part B: Auto-populated from INDPayroll’s salary and tax data.
• Ensures consistency across monthly TDS, CTC structure, and payroll records.

System performs checks like:

• PAN validation
• Proper tax regime selection
• Chapter VI-A deduction limits
  

2. Form 24Q & 26Q Exports

INDPayroll supports export in XML, CSV, and PDF formats for submission to the Income Tax Department (via RPU/NSDL).

These files include:

• Employee-wise salary breakup
• Taxable income computations
• Quarterly tax deductions
• Surcharge & cess calculations
• Exemptions and deductions breakdown
  

All exports follow exact schemas mandated by government portals.

3. Deadline Reminders & Alerts

To avoid penalties or late fees, the system automatically triggers reminders:

• Before PF/ESI payment deadlines
• Before PT submission dates
• Before quarterly TDS filing dates
• Before Form 16 issuance deadlines

Reminders appear as:

• Email alerts
• Push notifications
• Dashboard alerts

4. Validation Checks Before Filing

Before generating statutory documents, INDPayroll performs a compliance audit to identify incomplete or inconsistent data.

Checks include:

• Missing or invalid PAN
• Incorrect UAN/ESI IP number
• Salary inconsistencies
• Duplicate employees
• Incorrect PT state mapping
• Missing investment proofs
• Invalid Aadhaar or bank data (if required for PF processes)

This ensures filings are accurate, audit-ready, and less likely to get rejected by government portals.

Tip for Compliance Success:

Always verify employee statutory details—PAN, UAN, ESI IP Number, PT State, and HRA Rent Proofs—before generating quarterly or annual returns. Correct data guarantees smooth compliance workflows and prevents filing failures or notices.

INDPayroll automatically generates all statutory reports required by Indian regulatory bodies such as the EPFO, ESIC, State Tax Departments, and the Income Tax Department. These reports are pre-formatted as per government norms and can be exported in Excel, PDF, or XML formats.

1. Provident Fund (PF) Reports

These reports help organizations comply with the Employees’ Provident Fund Organisation (EPFO) requirements.

Key Report Types:

• PF Monthly Contribution Sheet: Employee & employer contributions (Form 12A, Form 5, Form 10 reports).
• ECR File Generation: Ready-to-upload Electronic Challan cum Return file.
• PF Annual Report: Yearly summary of contributions, withdrawals, and employee-wise distribution.
• UAN Status Report: Validates UAN, KYC status, and activation status for employees.

System Features:

• Auto-calculation of PF on Basic + DA.
• Supports statutory PF cap (₹15,000) or full PF deduction policies.
• Flags missing UAN and incomplete KYC details.

2. Employee State Insurance (ESI) Reports

ESI reports comply with Employees’ State Insurance Corporation (ESIC) regulations.

Includes:

• Monthly Contribution Report: Employee & employer contributions.
• ESI Challan File: Auto-computed payable amount.
• Employee Eligibility Report: Identifies employees within the ESI wage threshold (≤ ₹21,000).
• Exception Reports: Highlights employees nearing or exceeding the ESI wage limit.
  

Benefits:

• Reduces manual computation errors.
• Ensures ESI applicability is always current.

3. Professional Tax (PT) Reports

Professional Tax varies from state to state, and INDPayroll auto-applies the correct rules based on employee work location.

Report Features:

• State-wise PT Deduction Report
• Slab-wise deduction summary
• Exception Report: Flags employees whose work location has changed but PT settings are outdated.

Supported States: All PT-applicable states including Maharashtra, Karnataka, West Bengal, Andhra Pradesh, Telangana, and others.

4. TDS (Tax Deducted at Source) Reports

INDPayroll ensures accurate monthly and yearly tax compliance for organizations and employees.

Reports Include:

• Monthly TDS Register (salaried employees)
• Form 26Q/24Q Data Export
• Tax Projection Reports for employees
• Investment Declaration Variance Report (planned vs. actual investments)

Key Highlights:

• TDS auto-calculated based on income slabs, exemptions, regime selection (Old/New Regime).
• Detects incorrect or missing PAN numbers.
• Supports section-wise exemptions (80C, 80D, HRA, LTA, etc.).
  

5. Quarterly & Annual Compliance Filings

INDPayroll consolidates all payroll data into government-ready formats.

Includes:

• Form 24Q: Quarterly salary TDS submission.
• Form 16: Annual employee TDS certificate (Part A & Part B).
• PF Annual Return (Form 3A/6A).
• ESI Half-Yearly Contribution Summary.

These outputs are structured exactly as required for NSDL/TRACES/EPFO/ESIC portals.